POLICIES & PROCEDURES 2019-2020
Policies currently in effect. For a printable version of these policies, please ask front desk staff
Welcome! Thank you for choosing Elite Dance Studio for your dance education.
We want to make the time you spend at the studio as pleasant as possible; therefore, we have policies in place in order to accomplish this. We have tried to give you as much information as possible so you will know what is required of both you and your student as we begin a new season together. Please feel free to ask us questions if there is something you do not understand. You can contact us at the studio at 479-981-0850 call/text or via e-mail at
Tuition and Other Fees
When you enroll online, you can opt the automatic payment plan where your tuition is drafted from your account on the 4th of the month, or you can log in and pay your tuition anytime on or before the 10th of the month. If you choose to pay at studio it must be paid by the 10th. Any remaining unpaid accounts will then receive a $10 late fee. Tuition can be paid in yearly or monthly installments. All holidays and vacations have been taken into account at the beginning of the year.
Costume Fee(s) and/or Recital Fee(s) can be combined into 2, or 4 equal monthly payments scheduled the day you choose and be paid in full by their due dates. Costume Fee due November 21st, Recital fee due February 26th.
Monthly tuition is due the first lesson of each month.
There is a $15 fee for all returned checks.
If you have accrued late tuition fees more than three times, your account will be put on auto-draft unless prior arrangements have been made. Accounts more than 30 days late your child will not be allowed to dance in class.
There is an annual, non refundable $25 registration fee for each dancer. ($50 max family)
For our spring recital we will be purchasing costumes for $65 (does not include the appropriate tights). The costume fee(s) is due by Thanksgiving Break. A $15 late fee will be added to each costume pay for separate shipping. After placing the order for costumes there can be no refunds of any kind. The costume should be considered as a part of the total of the student's dance education as it gives valuable performing experience.
FREE COSTUME - If a students pays for their entire dance year in full by September 12th, they will receive 1 free costume! One costume per dancer. Payment must be paid by check or cash. No credit or debit cards. No refunds for classes unless the class is cancelled, credit only. No refunds on the costume once its been ordered. This is our way of saying "Thank you" to our students.
Recital Fees $50 Each dancer.
Due by Feb 26th--includes a Recital shirt & yearly collectable pin, with cast on back for each dancer and 2 tickets for recital
Additional tickets costs will be announced soon
Additional Recital shirts for family or friends can be purchased at $20 each
Arrange for you or your dancer to arrive 5-10 minutes early for class so they will have enough time to dress, pull hair back, and be ready to start class on time.
Elite Studios is not responsible for dancers dropped off more than ten minutes before class time.
Being on time for class is an act of courtesy and is important in allowing the student to warm-up properly and receive full benefit from the class. Punctuality is important to your dancer as well as to the class. A late arrival disrupts the class.
Please notify the studio if you will be absent. Regular attendance is encouraged to ensure a student's progress.
If class is missed due to illness, students are able to make up the absence at any regularly scheduled class at the same or lower level.
Students that miss more than three classes after Christmas will NOT be able to perform in the Elite Recital without scheduling private make up classes ($30-$50 per hour). Students are learning new choreography weekly and it is easy to fall behind if attendance is sporadic.
Food & Drink
All food and drink must be kept in the lobby except for water bottles with a screw top lid. Gum chewing is not allowed on the dance floor.
Proper dance attire enables the dancer to fully participate in class as well as maintain a disciplined attitude toward their dance studies. Street wear and baggy clothes hinder the teacher's ability to monitor the body's proper placement in the skeletal and muscular development. (Exception: Baggy clothes may be worn during the hip-hop classes, however no jeans are allowed.) Hair must be pulled off the face and secured back with clips or head bands if needed. Jewelry can often hinder or injure a dancer and is not permitted.
Rehearsal and Recital
Our spring recital will take place in June. Information regarding the Recital will be sent home later in the year. If a dancer is not at the mandatory dressed rehearsal they will not be able to perform in the Recital. Dancers missing more than three classes after Spring break will not be allowed to perform without scheduling private makeup classes. Rehearsing onstage in costume is one of the most important steps in producing a good show. For the safety of the dancers (and so we have their full attention) only designated helpers will be allowed in the theatre during rehearsal.
There will be no refunds for lessons missed regardless the reason. If class is cancelled due to minimum enrollment, the class may be combined or cancelled completely. In this event a complete refund will be given. We do not give refunds should the child need to quit class mid month if that months has already been paid and require in writing if a student needs to quit or monthly tuition will continue to be charged since we are saving their spot in class. In certain cases, we will issue a credit.
Class placement is based on each individual student's age and ability. Advanced levels will be decided by audition and/or at teacher's discretion. All students will be placed in the class most beneficial for their individual needs. Registration is first come first serve basis and secured by payment of tuition and registration fees. If we see a student that is struggling or in a class with the wrong age group, we may recommend them to another class when necessary.
Our policy for holidays are in conjunction with the Berryville/Eureka Springs public schools. When they are dismissed for holiday so are we. Classes will continue on parent/teacher and teacher in-service days and also Martin Luther King Jr. Day and Presidents' Day. If weather is bad or questionable please call the studio or check our Facebook page. An email will be sent out by 1pm. There is no change in tuition for classes missed due to weather. If a class is cancelled more than two times due to inclement weather the teacher will schedule makeup class. In some cases we may issue a credit.
Professional pictures will be taken at the studio in April/May. (Exact dates will be announced in March.) Please take the little extra time to make sure you/your dancer looks their best for these pictures. Pictures are taken on a very tight schedule and punctuality is of utmost importance.
Right To Amend
Elite Dance Studios management reserves the right to chance or amend any policy at any time.